Project Management

Less is more Last updated:29 October 2010

Not all problems can be solved by throwing more resources at them.

A few years ago I worked on a programme with three or four workstreams, with maybe 70 or so people in all. For various reasons, the requirements were relatively fluid, and because the programme was quite large, there was a danger of some design decisions being made without taking the full picture into account.

The master stroke (and I can’t claim responsibility), was to set up a small team, with one person responsible across the programme for requirements, one person responsible for technical design, and one person responsible for build. This team achieved a vast amount in only a few weeks in aligning the requirements, assuring the design, and generally tidying up a lot of loose ends. Like all small teams, everyone in the team knew what everyone else was doing and what they were responsible for.

Once again, a few people in tune with each other was the critical difference.

Involve the users Last updated:29 October 2010

Some users

In the very first paid job I did, as a fresh-faced 18 year old, I was on the receiving end of some new technology. It was an interesting experience.

The technology in question was a complex piece of machinery which automated the process of splitting up multiple carbon copies of orders for distribution to different sections (shows how long ago it was…). This had previously been done by hand. The order packs came in batches of 48 at a time, and needed to be threaded through this machine before the process could be run. This was rather fiddly.

Now, once it was installed, we had lots of senior visitors who came from the top floor to see this wonderful machine and marvel at how much time was saved. Except, it didn’t really save that much time, if any, because the total time taken was pretty much the same as before for a set of 48 packs, and actually rather longer if there was less than 48 – this happened quite often because urgent orders had to be printed off as soon as they were entered.

The clerical people that actually did the job knew all this, but nobody had asked them… I managed to put my foot in it by saying this to one of the more senior people and was told “You’re not paid to think”. Ouch!

This is especially critical in a contact centre/CRM environment where usability is so critical to the success of an application. On one occasion I commented about the lack of involvement from users in design, and was told it was OK as the Director of Customer Service was involved. But they’re not going to use the system on a call with a customer, are they?

Make sure the real grass roots/coal face/sharp end users are involved in design. They will be the harshest critics of anything that isn’t quite right – and what seems like an acceptable compromise in a design workshop may be the end of the world in a busy contact centre.

Blackberrys, naval signalling and thinking for yourself Last updated:29 October 2010

Scott of the Antarctic - David Crane

I’m reading this book about Scott’s expeditions to the Antarctic at the moment.

A bit of background information about the Royal Navy particularly interested me. It talks about communication between naval vessels in action. In Nelson’s time in the early 1800s it was very difficult, with the result that each captain had to rely on his own judgement and initiative. By the mid to late 1800s, however, improvements in naval signalling meant that captains relied far more heavily on orders from superior officers, with the result that initiative and individual thought was largely stifled, and the quality of naval leadership suffered badly as a result.

It struck me that there are parallels with today’s “always in touch” culture via mobile phones, emails, Blackberrys and the like, all of which discourage people from using their initiative and making a decision, because there’s always someone else to refer the decision upwards.

Maybe one day a week should be declared “trust your own judgement” day…

Consultant buzzwords Last updated:29 October 2010

Some builders propping up a collapsing building

Consultant-speak buzzwords have been around for a while, of course, but the one that really gets up my nose is “underpinned”. Often used when announcing some new development or innovation, it is somehow (deemed) far more impressive to say that it’s underpinned by this, that or the other. I thought that was what you did to a building that’s in danger of falling down. What on earth’s wrong with “supported”?

Equally bad, the use of “architected” instead of “designed”. Particularly prevalent in software ITTs.

It’s not big, and it’s not certainly not clever…

Feel free to offer your own personal favourites.